海角社区 Privacy statement
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1. Commitment To Privacy
海角社区 (海角社区) or 鈥淯niversity鈥� is committed to maintaining
the privacy and security of any collected confidential or highly sensitive personal
information. The University鈥檚 commitment to privacy aligns with the requirements of
the Family Educational Rights and Privacy Act of 1974 (FERPA), (University Registrar鈥檚 FERPA Page) the University鈥檚 , ,and other relevant University Policies.
This policy has been adopted to address the collection, use, and dissemination of
personal information by the University. This policy is subject to change over time,
as the technologies utilized to provide services via the Internet continue to develop
and evolve. Despite changes in technology, any alterations to this policy will not
affect the University鈥檚 commitment to privacy.
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2. General Statement
This policy applies to all information digitally collected by or submitted to 海角社区.
海角社区 receives information via two primary methods:
- Information collected automatically via websites
- Information voluntarily provided by the user in order to receive information and/or
services (via web forms and email).
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3. Information Collection
3.1 Automatic Collection
If a user has not taken specific steps to anonymize their personal web traffic (e.g.
apply mechanisms such as the Google Analytics Opt-out Browser Add-on that disable
the collection of data for analytical purposes), official University websites may
collect certain information automatically. This information includes, but is not limited
to:
- User鈥檚 Internet protocol (IP) address
- Internet service provider
- Operating system
- The time and date of the visit
- Browser
- The site from which the user visited
- Cookie information (if applicable)
Any information collected automatically is not associated with any other information
held by the University (i.e. not linked with information voluntarily provided to University)
unless the University is required to do so by law.
3.2 Voluntary Submission
In order to provide information and/or services, the University may request users
to provide personal information, some of which may be personally identifiable information
(PII). Information such as name, date of birth, email address, etc. can be collected
via voluntary submission of an email or web form to a 海角社区 entity.
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4. Information Use
4.1 Website Information Use
Website information that is gathered automatically is utilized to improve the understanding
of how University-provided websites are being leveraged by the user community.
For example, some University websites use Google Analytics, a web analytics service
provided by Google, Inc. Google Analytics uses 鈥渃ookies鈥� (i.e. files used to track
website activity) to determine how users navigate University sites. Google uses this
cookie data for various purposes, including the evaluation of website use, reports
on website activity, and other services.
4.2 University Use of Submitted Information
Any information submitted to the University voluntarily in order to receive services
and/or information will only be utilized to conduct official university business.
海角社区 may disseminate voluntarily submitted information to third parties and offices/departments
within the University to the extent necessary in order to provide the requested services
and/or information. 海角社区 may also disseminate such information if required by applicable
international, federal, state and/or local laws.
The University will not disclose any information submitted voluntarily for reasons
other than mentioned above, without clear notice and the opportunity to opt-out or
otherwise prohibit such uses. 海角社区 will never sell or trade voluntarily submitted information
to other entities unless a prior consent has been obtained and/or such information
is being shared in response to a subpoena, court order, or legal process.
There is no legal requirement for a user to provide any information to the University.
However, without certain information, University websites and services may not function
as intended and features may be inaccessible.
4.3 Third Party Use of Sensitive Personal Information
The University may disclose an individual鈥檚 sensitive personal Information and other
personal information as follows:
Consent: The University may disclose personal information if the University has the
individual鈥檚 consent to do so.
- Emergency Circumstances: 海角社区 may share an individual鈥檚 personal information when necessary
to protect the individual鈥檚 interests and when the individual is physically or legally
incapable of providing consent.
- Employment Necessity: 海角社区 may share an individual鈥檚 personal information when necessary
for administering employment or social security benefits in accordance with applicable
law or any applicable collective bargaining agreement, subject to the imposition of
appropriate safeguards to prevent further unauthorized disclosure.
- Public Information: 海角社区 may share an individual鈥檚 personal information if the individual
has manifestly made the information public.
- Archiving: The University may share an individual鈥檚 personal information for archival
purposes in the public interest, and for historical research and statistical purposes.
- Performance of a Contract: The University may share an individual鈥檚 personal information
when necessary to administer a contract the individual has with the University.
- Legal Obligation: The University may share an individual鈥檚 personal information when
the disclosure is required or permitted by international, federal, and state laws
and regulations.
- Service Providers: 海角社区 uses third parties who have entered into a contract with the
University to support the administration of University operations and policies. In
such cases, 海角社区 shares individual鈥檚 personal information with such third parties subject
to the imposition of appropriate safeguards to prevent further unauthorized disclosure.
- University-Affiliated Programs: 海角社区 may share an individual鈥檚 personal information
with parties that are affiliated with the University for the purpose of contacting
the individual about goods, services, charitable giving or experiences that may be
of interest.
- De-Identified and Aggregate Information: 海角社区 may use and disclose individual鈥檚 personal
information in de-identified or aggregate form without limitation.
4.4 Retention and Destruction of Personal Information
An individual鈥檚 personal information will be retained by the University in accordance
with applicable state and federal laws, and the University鈥檚 applicable retention
periods. An individual鈥檚 personal information will be destroyed upon the individual鈥檚
request unless applicable law requires destruction after the expiration of an applicable
retention period as per the . The manner of destruction shall be appropriate to preserve and ensure the confidentiality
of the individual鈥檚 information given the level of sensitivity, value and criticality
to the University.
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5. Use of Cookies
Some 海角社区 websites use cookies (beyond cookies utilized by Google Analytics), which
enable the University to further tailor its web services to the needs of the user
community. Cookie data assists the University in improving both web content and distribution.
Users have the right to refuse the use of cookies by implementing technical configurations
in their web browsers; however, functionalities of certain sites may be impacted if
such configurations are implemented.
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6. External Links
Some University sites may contain links to external websites not owned by, or officially
affiliated with, 海角社区 in any way. If a user decides to navigate to external links,
the user will leave the University website and thus, the University is not responsible
for privacy practices or the content of such websites. Navigating to external links
is done at the user鈥檚 own risk and users should be aware that 海角社区鈥檚 policies no longer
apply. The University recommends that users review the privacy policy and applicable
terms of all sites they visit.
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7. Data Security
海角社区 implements stringent security measures wherever possible to promote confidentiality,
integrity, and availability of any information in the possession of the University
per the University鈥檚 . 海角社区 websites that allow users to submit information voluntarily utilize encryption
to prevent third-parties from viewing the submitted data. Personal information voluntarily
submitted via email cannot leverage encryption in most cases, and thus email is not
a mechanism that 海角社区 will recommend for submitting confidential and/or personal data.
Users that submit unsolicited confidential and/or personal information via email must
do so at their own risk.
While the security of user data is of the utmost importance to 海角社区, due to the nature
of Internet communications, no data transmission over the Internet can be guaranteed
to be completely secure. Any information transmitted to 海角社区 by the user is done so
at the user鈥檚 own risk. Once the information is received by 海角社区, the University will
make every effort to ensure the security of data on the 海角社区 systems.
If an individual鈥檚 sensitive personal information and/or other personal information
is compromised, 海角社区 will notify the individuals affected and inform appropriate governing agencies,
per our .
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8. Individuals in the European Economic Area and GDPR
The purpose of the General Data Protection Regulation (鈥淕DPR鈥�) is to protect all European
Union (鈥淓U鈥�) citizens from privacy and data breaches by allowing citizens to maintain
control of the personal data kept and processed by organizations. The GDPR also protects
the personal data of individuals, regardless of citizenry, in the EU.
海角社区鈥檚 Privacy Statement outlines the collection, use, and disclosure of personal information
provided to the University by students, faculty and staff, alumni and other members
of our community to which the GDPR applies. When information is submitted to 海角社区,
or a person uses the University鈥檚 websites and other services, the user consents to
the collection, use, and disclosure of that information as described 海角社区鈥檚 Privacy
Statement.
Through the GDPR, EU Citizens have the right to request access to, a copy of, rectification,
restriction in the use of, or erasure of their information in accordance with all
applicable laws. The erasure of their information shall be subject to applicable state
and federal laws, and the applicable retention period. If an EU Citizen has provided
consent to the use of their information, they have the right to withdraw consent without
affecting the lawfulness of the University鈥檚 use of the information prior to receipt
of their request.
Information created in the European Union will be transferred out of the European
Union to the University. If a user feels the University has not complied with applicable
foreign laws regulating such information, the user has the right to file a complaint
with the appropriate supervisory authority in the European Union.
Read more about the .
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9. Contact Information
For questions about this privacy statement or to make a privacy-related request, please
contact the University Registrar at transcripts@ulm.edu
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Last updated 6/1/2023
